F-HR18 Employee Screening Checklist
| File Reference : | F-HR18 Employee Screening Checklist |
A useful form template to help you complete screening checks before hiring new employees. The form assesses areas such as; right-to-work, background checks, references, driver checks, medical and additional checks.
This form template is supplied in fully editable MS Word format and can be easily customised and edited. The document uses pre-defined style formatting throughout, with all text in Calibri font for improved readability.
The following document labelling is included in the footer:
- Form number and title
- Information-classification
- Version
- Page number / total pages
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Further guidance on recruitment checks and data protection:
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Employee Screening Checklist Template
An employee screening checklist for recording which pre-employment checks have been completed for a new starter. It works through identity and right-to-work, references, qualifications and other background checks, with space to note who completed each one and when.
A completed checklist is the evidence that your screening actually happened, not just that you asked for information. It gives you a clear right-to-work and vetting record and supports the recruitment records a management system aligned with ISO 9001 expects you to keep.
Built for Evidence that Checks Were Done
The checklist captures what you need to show screening is complete:
- Who completed the checks and when, for which employee and position
- Identity and right-to-work checks - passport, address evidence and legal right to work
- Whether payroll information and forms have been completed
- A tick-and-note format so each check is signed off as done
What's Included in this Employee Screening Checklist
The checklist is set out so each check can be recorded as it is completed:
- Header - checks completed by, date, employee name and position
- Identity and right to work - mandatory checks on identity, address and right to work, with copies saved
- Further checks - references, qualifications and other background checks, each marked complete with notes
Who Needs an Employee Screening Checklist?
Any employer that carries out pre-employment checks needs a record that each one was completed - it is the proof behind your right-to-work and vetting obligations. It suits any small or growing business, and supports the creation of recruitment records. Treat the completed checklist as confidential personal data.
Pairs with the Employee Screening Form
The checklist tracks the checks; the detail behind them is gathered on the F-HR17 Employee Screening Details form, so the two are designed to be used together.